17 September 2018

Holton-Le-Clay Parish Council Village Hall, Pinfold Lane, Holton-le-Clay, Grimsby, Lincolnshire DN36 5DL Emma Harris - Clerk to the Council Telephone and Fax 01472 234566 E mail: HLC.PC@btconnect.com Website: http://parishes.lincolnshire.gov.uk/holtonleclay

 

Dear Councillor

You are hereby summoned to attend the Full Council meeting of Holton-le-Clay Parish Council, which will be held on Monday 17th September 2018 commencing at 7.30 pm in the Council Offices, Village Hall, Pinfold Lane, Holton-le-Clay.

Prior to the commencement of the meeting there will be a public forum from 7.00pm for a maximum of 30 minutes when members of the public may ask questions or make short statements to the Council.

Signed Emma Harris Clerk to the Parish Council. 10th September 2018

 

Agenda

 

80. Chairmans Welcome:

 

81. To Receive Apologies For Absence:

 

82. To Receive Declarations Of Interest:

 

 

83. To Approve The Minutes Of The Full Council Meeting Held On Monday 16th July 2018 And The Extraordinary Full Council Meeting Held On Wednesday 25th July 2018:

 

84. To Co-Opt Mr Michael Brae On To The Parish Council:

 

85. To Co-Opt Mrs Emma Beech On To The Parish Council:

 

86. To Receive A Report From Lincolnshire Police:

 

87. To Receive A Report From The District Councillor:

 

88. To Receive A Report From The County Councillor:

 

89. To Receive Reports From Outside Bodies:

NDP

 

90. To Discuss Which Areas Are To Benefit From Kerb Edging For Two Days Free Of Charge By Glendale:

 

91. Update From Councillor Reynolds On The Renovation Plans For Upstairs In The Village Hall:

 

92. Update From Councillor Reynolds Regarding A Merc Open Day:

 

93. Proposed By Councillor Rowntree To Purchase Bulbs For The Village With A Budget Of £100:

 

94. Proposed By Councillor Reynolds To Apply For An Awards For All Grant To Replace The Climbing Frame/Slide On The Junior Playing Fields:

 

95. Proposed By Councillor Reynolds To Install The Picnic Table At The Jpf And The New Bench On Louth Road Near The Chemist: (One Quote Received To Install Using A Thick Concrete Base At A Cost Of £800 Or To Instal Using Four Concrete Anchor Points At A Cost Of £400. Awaiting Quotes From Two Other Companies That Have Been Approached)

 

96. Proposed By Councillor Reynolds To Pay For The Removal Of The Peppercorn Walk Noticeboard And Install A New One At A Cost Of £120:

 

97. To Consider The Quote To Remove Three Dead Trees In The Cemetery At A Cost Of £450:

 

98. Proposed By Cllr Reynolds To Install A Disclaimer Notice At The Jpf And The Trim Trail To Ensure Users Do So At Their Own Risk:

 

99. To Consider Removing A Dead Plum Tree From The Jpf At A Cost Of £180:

 

100. To Approve Section 137 Spending To Purchase Poppy Wreaths For The Remembrance Day Service. The Cost For This Last Year Was £41:

 

101. To Confirm By Resolution That The Parish Council Publishes All Of The Required Documents To Achieve

The Foundation Award In The Local Council Award Scheme (List Of Criteria Circulated Via Email To All Councillors On 6th Sept): 102. FINANCIAL MATTERS:

 

102. Financial Matters:

Holton Le Clay Parish Council

 

 

Financial Report as at 

3rd September 2018

 

Cash Book

 

 

Balance Brought forward

03/09/2018

 

General Account

 

 

71,530.12

Burial Account

 

 

4,420.77 

 

 

 

75,950.89

Add - Income

 

 

 

General Receipts

 

1,546.86

 

Burial Receipts

 

600.00  

 

 

 

 

78,097.75

Less - Expenditure

 

 

 

General

 

 

 

Payments

 

6,114.09

 

Burial Payments

 

0.00

 

 

 

 

6,114.09

Balance Carried Forward

03/09/2018

 

71,983.66

 

 

Bank Balances as at

03/09/2018

 

 

General Account per Statement

 

66,962.89

 

less - Outstanding Cheques

 

0.00 

 

plus - Receipts not cleared

 

0.00

 

 

 

 

66,962.89

Burial Account per Statement

 

5,020.77

 

less - Outstanding Cheques

 

0.00

 

 

 

 

5,020.77

Total Council Funds As At

 

 

71,983.66

 

 

Allocation Of Funds -

 

 

Total Funds , Per Above

 

71,983.66

Reserves

 

 

Parish Council Minimum Reserve

 

13,000.00

Village Hall Loan Repayments

 

13,600.00

 

 

 26,600.00

Burial Account Bank Balance ( upkeep of Cemetary )

 

5,020.77 

 

 

31,620.77

Precept Received In Advance ( see below )

2 months

 

9,701.00 

 

 

 

 

 

41,321.77

 

 

 

*Approx Funds Available as at

03/09/2018

30,661.89

 

Precept - is received in advance twice a year , therefore we usually have monies in our account

representing spend in coming months .

*Exact Surplus Can Not Be Calculated Until The End Of The Financial Year

*4086.00 of surplus monies is for cemetery upkeep

 

103. Finance Report:

 

104. Date And Time Of Next Meeting:

15th October 2018