Publication Scheme
Information available from Holton-le-Clay Parish Council under the model publication scheme
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Information to be published |
How the information can be obtained |
Cost |
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Class1 - Who we are and what we do (Organisational information, structures, locations and contacts)
Holton le Clay Parish Council – Statutory Body under Local Government Act
Councillors:,H Reynolds, P Rowntree, P Warrener, M Star, M Boon, M Redford, A Wheeler |
hard copy or e mail contact Clerk to the Council |
Free |
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Who’s who on the Council and its Committees
Contracts & Village Amenities |
hard copy
e mail contact Clerk to the Council |
10p/sheet
Free |
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Contact details for Clerk to the Council and Council members (contact members via the Clerk)
Holton News published monthly by PCC Facebook Page updated weekly |
Council Offices |
Free |
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Holton-le-Clay Parish Council, Village Hall, Pinfold Lane, Holton-le-Clay, GRIMSBY, Lincolnshire DN36 5DL
Clerk to the Council– Emma Portas 01472 234566 Office Opening hours 10.00 am to 12.00 pm – Mondays, Wednesdays, Fridays Thursdays. Tuesdays 12.30 pm to 2.00 pm. |
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Staffing structure – Part time clerk 27.5 hours per week and Part time Maintenance Operative 15 hours per week. |
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Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
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Annual return form and report by auditor – 2011/12 and 2012/13,2013/14, 2014/15, 2015/16, 2016/17, 2017/18, 2018/19 |
Hard copy – Contact Clerk |
10p/sheet |
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Finalised budget – 2011/12, 2012/13, 2013/14,2013/14,2014/15,2015/16, 2016/17, 2017/18, 2018/19, 2019/20, 2020/21 |
Hard copy – Contact Clerk |
10p/sheet |
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Precept 2010/11,2012/13,2013/14,2014/15,2015/16, 2016/17, 2017/18, 2018/19, 2019/20, 2020/21 |
Hard copy – Contact Clerk |
10p/sheet |
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Financial Standing Orders and Regulations |
Hard copy – Contact Clerk |
10p/sheet |
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Grants given and received |
Hard copy – Contact Clerk |
10p/sheet |
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List of current contracts awarded and value of contract |
Hard copy – Contact Clerk |
10p/sheet |
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Members’ allowances and expenses N/A |
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Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)
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Parish Plan N/A |
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Parish brochure - 2018 - Holton le Clay Its Hopes and Needs for the Future |
Hard Copy – contact Clerk |
Free |
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Annual Report to Parish or Community Meeting 2012/13, 2013/14,2014/15,2015/16, 2016/17, 2017/18, 2018/19, 2019/20, 2020/21 Available at Annual Parish (Public) Meeting |
Hard Copy – contact Clerk Free |
10p/sheet |
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Quality status N/A |
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Local charters drawn up in accordance with DCLG guidelines N/A |
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Class 4 – How we make decisions (Decision making processes and records of decisions)
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Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
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Hard Copy or e mail Contact Clerk Notice Boards |
Free |
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Agendas of meetings (as above) |
Website/Hard Copy – contact Clerk |
10p/sheet |
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Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
Website/Hard Copy – contact Clerk |
10p/sheet |
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Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. |
Hard Copy – contact Clerk |
10p/sheet |
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Responses to consultation papers |
Hard Copy – contact Clerk |
10p/sheet |
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Responses to planning applications |
Hard Copy – contact Clerk |
10p/sheet |
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Bye-laws |
Hard Copy – contact Clerk |
10p/sheet |
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Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities)
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Policies and procedures for the conduct of council business:
Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers (part of Standing Orders) Code of Conduct (excludes Councillors Register of Interests) Policy statements
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All Hard copies – Contact Clerk
Hard copy – contact clerk Hard copy – contact clerk |
10p/sheet
10p/sheet 10p/sheet |
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Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services Equality and diversity policy (Equal Opportunities) Health and safety policy Recruitment policies (including current vacancies) N/A Policies and procedures for handling requests for information N/A Complaints procedures (including those covering requests for information and operating the publication scheme) |
Holton-le-Clay Clerk to the Council – by inspection only
Hard copy – contact clerk |
10p/sheet
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Records management policies (records retention, destruction and archive) |
By inspection only |
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Data protection policies |
By inspection only |
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Class 6 – Lists and Registers
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Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
Hard Copy – contact clerk |
10p/sheet |
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Assets Register |
By inspection only |
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Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) |
By inspection only |
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Register of members’ interests |
ELDC |
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Register of gifts and hospitality |
By inspection only |
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Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
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Allotments (Parish Gardens) |
Hard copy – contact clerk |
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Burial grounds (churchyards contact PCC) |
Hard copy – contact clerk |
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Community centres and village halls (Contact HCCA and HLC MERC) |
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Parks, playing fields and recreational facilities |
By inspection only |
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Seating, litter bins, clocks, memorials and lighting – Asset Register |
By inspection only |
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Bus shelters |
By inspection only |
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Markets N/A |
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Public conveniences N/A |
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Agency agreements |
By inspection only |
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A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
Hard copy – contact clerk |
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Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
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Where available copies will be A4, black and white |
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Payment must be made before copies forwarded |
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Copies forwarded by post subject to standard second class postage costs |
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WEBSITE: http://parishes.lincolnshire.gov.uk/HoltonleClay.
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Contact details: Clerk to the Council, Holton-le-Clay Parish Council, Village Hall, Holton le Clay, GRIMSBY, Lincolnshire DN36 5DL
Tel/Fax/Voicemail: (01472) 234566 E mail: HLC.PC@btconnect.com
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
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TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
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Disbursement cost |
Photocopying @ 10p per sheet (black & white) |
Actual cost * |
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Photocopying @ 30p per sheet (colour) N/A |
Actual cost |
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Postage |
Actual cost of Royal Mail standard 2nd class or large letter |
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Statutory Fee |
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In accordance with the relevant legislation (quote the actual statute) |
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Other |
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COLLECT |
FROM COUNCIL OFFICES |
NIL – COLLECT IN PERSON |
Requests must be made in writing and must give details of name and address of where to send information. Requests are available for inspection under the Act. Requests cannot be made “on demand” – reasonable time must be allowed for the retrieval of the information and copying.
* the actual cost incurred by the public authority